The Constitution of the Philippine Society of Boston College
ARTICLE I. NAME OF THE ORGANIZATION
Section 1. The organization will be officially known as the Philippine Society of Boston College (PSBC).
ARTICLE II. PURPOSE OF THE ORGANIZATION
Section 1. To strengthen relations between Filipino and Filipino Americans
Section 2. To promote Philippine culture and heritage within Boston College and the greater Boston
Section 3. To network with other Filipino and Filipino American organizations in the Greater Boston area,
Northeast and Nationally.
ARTICLE III. MEMBERSHIP
Section 1. Membership is open to all members of the Boston College community regardless of race, sex,
ethnicity, religion, national origin or citizen status, political belief, disability, age, sexual
orientation or Veteran status.
Section 2. Tenure for all members will be one (1) full academic year.
Section 3. The following details membership privileges:
i) All members have the right to express their ideas and opinions of the functions of the
ii) All members have the opportunity to participate in all organizational endeavors.
iii) Voting Rights
(1) Members who have attended and/or participated in any two events sponsored
by the organization have the right to vote during general elections.
ARTICLE IV. EXECUTIVES
Section 1. An Executive Board consisting of eight (8) executives will govern the Philippine Society of
Section 2. The Executive Board will decided by majority vote.
Section 3. The Executive Board is entitled to one (1) vote at the time of the General Election, Special
Election or any other time that a vote needs to be cast.
Section 4. All the Executives must be matriculating at Boston College during the tenure of their term.
Section 5. The Executives of the Board shall not hold executive office positions on other student
organization on or off campus, nor shall the President be a Resident Assistant (RA) during the
tenure of his or her term. The External Representative is exempt in case of the Executive Board
of District One of the Filipino Intercollegiate Networking Dialogue, Inc. (FIND, Inc.), whereby the
duty of the External Representative is to represent the Philippine Society of Boston College on
Section 6. The following details the tasks and duties of the Executive Board.
i) PRESIDENT: The primary task of the President is to facilitate the exchange of arguments
or topics presented to the Board for discussion. Other functions of the President are to
convene meetings, develop the agenda for the Board meetings, assume responsibility of
the efficient coordination and communication among the Executives of the Board, manage
the overall logistics of events hosted by the organization, maintain contact with the
Registered Student Organization team and the club advisor, and serve as the official
representative of the Philippine Society of Boston College in official functions. The
president will also serve as a member of the Asian Caucus cabinet.
ii) VICE-PRESIDENT: The primary task of the Vice-President is to share in the
responsibilities and duties of the President. The Vice-President will assist in coordinating
the Executive Board meetings and will also work to foster and maintain a positive working
relationship among the Executives. The Vice-President will act as the official
representative for the Philippine Society of Boston College at university functions in the
absence of the President.
iii) TREASURER: The primary task of the Treasurer is to draft the semi- annual budgets for
the organization and to allocate the funds in order to finance all events sponsored by the
Philippine Society of Boston College. In addition, the Treasurer is responsible for keeping
and maintaining the financial records of the organization. The Treasurer is also
responsible in maintaining relationships between the Student Programs Office (SPO),
Student Organization Funding Committee (SOFC) and the Student Affairs Business
Service Center (SABSC) and PSBC.
iv) SECRETARY: The primary task of the Secretary is to carry out organizational operations
and administrative functions, which include and not limited to: designing and printing
flyers, taking minutes, and distributing minutes to the Executives of the Board. Other
duties of the Secretary include updating, maintaining and preserving the list serv, and
the Secretary is responsible for the delivery of informative materials to the members of
v) PRODUCTIONS COORDINATOR (2): The primary task of the Productions Coordinators is to
promote Philippine culture and heritage within Boston College and the Greater Boston
community through the production of the annual culture show, as well as any guest
performances which require extra preparation. The Productions Coordinator will carry out
these tasks by organizing committees and dances, and scheduling the logistics of dance
rehearsals. In addition, he or she must contact and oversee guest performances, appoint
choreographers, as well as oversee choreographies. The Productions Coordinator must
have a basic knowledge of traditional Filipino dances and must also serve as a
choreographer/instructor if necessary. Two (2) productions coordinators will be elected.
vi) AHANA CAUCUS REPRESENTATIVE: The primary task of the AHANA (African, Hispanic,
Asian, Native American) Caucus Representative is to serve as the liaison between other
on-campus student organizations and the Philippine Society of Boston College, and to
foster relations with those organizations while remaining politically aware of issues
affecting all Boston College students. In addition, the AHANA Caucus Representative
serves as a voting member on the AHANA Caucus and reports to the Executive Board
information from the Caucus meetings.
vii) EXTERNAL REPRESENTATIVE: The primary task of the External Representative is to
promote the Philippine Society of Boston College outside the Boston College community.
In addition, the External Representative is responsible for fostering ties with
organizations in other universities to further the purpose of the Philippine Society of
Boston College. In addition, the External Representative serves as the liaison between
the Philippine Society of Boston College and District One of the Filipino Intercollegiate
Networking Dialogue, Inc. (FIND, Inc.) and Iskwelahang Pilipino (IP).
Section 7. The Executive Board may create a position onto the Board for its current term under its
i) The position shall be created when there is a majority vote on the Board of at least six (6)
Executives in favor of the position.
ii) The Executive Board will hold a closed-ballot election amongst themselves for the
appointment of the candidates onto the position or interview candidates; this decision is
at the discretion of the board.
iii) The position shall last for the tenure of the current academic year.
Section 8. Co-Presidency
i) A Co-Presidency can be established under the tenant that there is no Vice-President
during that academic year.
Section 9. Study Abroad
i) The President, Treasurer, Secretary and Productions Coordinators (2) are prohibited from
studying abroad for a semester or year during their tenure on the Executive Board.
ii) The Vice-President, AHANA Caucus Rep and External Representative will be allowed to
study abroad at the discretion of the President only.
ARTICLE V. ELECTIONS
Section 1. Elections for the governing body of the following academic year will be held in either March or
Section 2. Eligibility of Candidates:
i) Each candidate must have fulfilled at least one (1) academic year of active membership in
the Philippine Society of Boston College.
ii) Each candidate must attend the Pre-Elections meeting in order to run for any Executive
iii) Each candidate vying for the office of the President must have served at least one (1)
academic year on the Executive Board of the Philippine Society of Boston College.
iv) Each candidate may run for at most two (2) executive offices on the Board, but shall only
hold one (1) executive office if elected.
Section 3. Electoral Process:
i) The Election date shall be decided by the Executive Board.
ii) The Elections will be closed-ballot voting.
iii) The Executive Board shall appoint two (2) active members of the organization who are not
on the Board to distribute the closed-ballots.
iv) The two (2) appointed active members will be responsible of the tabulation of the
electoral returns and the announcement of the results at 9:00 A.M. of the day following
v) Contested positions must attain a majority
Section 4. Active members may vote for a candidate for only one (1) executive office.
Section 5. In the event of a tie, a Special Election will be held within a week of the regular elections. The
Special Elections will follow the procedure of the regular annual elections.
i) The special elections can be held via an online voting procedure.
ii) Speeches must be recorded if additional speeches are deemed necessary.
ARTICLE VI. ORGANZATION MEETINGS
Section 1. General Meetings should be held at least twice a semester.
Section 2. Executive Board Meetings:
i) The Board shall hold an executive meeting once a week.
ii) The President must call Special Meetings upon the request of any two (2) Executives.
Section 3. A Pre-election Meeting for the purpose of disseminating information regarding office positions of
the Executive Board and general information about elections must be held within a month from the
ARTICLE VII. IMPEACHMENT
Section 1. With reasonable cause, the Philippine Society of Boston College has the right to remove any
Executive through an impeachment process.
Section 2. A petition signed by at least six (6) Executives of the Board should be submitted in writing to the
Executive Board for an inquiry on the performance and conduct of an Executive to commence.
Section 3. The Executive Board, exclusive of the Executive in question, must consult with the faculty advisor
to determine if petition that contains the allegations has any merit.
Section 4. If the Executive Board and the SPO dean deem that the petition has merit, the Executive in
question will be temporarily relieved of his or her duties and the other Executives will decide on a
Section 5. The Executive Board and the active members of the Philippine Society of Boston College must
meet one week after a petition is deemed with merit in a closed-door meeting. The SPO dean will
moderate the proceedings. Both sides must be given an equal chance to voice and defend their
views during this session. In the event the SPO dean is not available to moderate the proceedings
the Faculty Advisor will stand in to moderate the proceedings.
Section 6. The Executive board and the active members of the Philippine Society of Boston College will meet
one week after the closed-door session to vote on the impeachment of the Executive. Each person
is entitled to one (1) vote and two-thirds (2/3) majority vote will rule.
Section 7. An Executive of the Board is exonerated of the allegations if a majority vote on his or her
impeachment is not reached. An Executive is automatically reinstated when the results of the
elections are released the next day. The Executive will immediately assume the responsibilities of
his or her office.
ARTICLE VIII. VACANCY
Section 1. A vacancy of an Executive Office will be discussed in a special meeting called by the Executive
Section 2. The special meeting will be held within two (2) weeks after the executive office has been
vacated for the purpose of nominating and voting on two (2) or more eligible candidates.
Section 3. The Executive Board will hold interviews to determine the qualifications of each candidate. The
interviews will take place within two (2) weeks after the executive office has been vacated.
Section 4. Once the position has been filled the executive office will be held for the remainder of the current
ARTICLE IX. AMENDMENTS
Section 1. Suggested amendments to the Philippine Society of Boston College Constitution must be submitted
in writing to the Executive Board.
Section 2. A General Meeting for all members will be called and the amendment will be discussed and voted on
at that said meeting. A majority totaling two-thirds (2/3) of the number of active members present
is needed for an amendment to be passed.
Section 3. A proposed amendment will only be valid if approved by the Office of the Dean of Student
ARTICLE X. FACULTY ADVISOR
Section 1. The Executive Board will select a Faculty Advisor to provide advice and assistance as needed. The
Executive Board should meet with the Faculty Advisor frequently to discuss the progress and
future goals of the organization.
ARTICLE XI. ASIAN CAUCUS CLAUSE
Section 1. The Philippine Society of Boston College agrees to be a member of the Asian Caucus and to abide
by the Asian Caucus Constitution
ARTICLE XII. FILIPINO INTECOLLEGIATE NETWORKING DIALOGUE INC. (FIND, INC.) CLAUSE
Section 1. The Philippine Society of Boston College agrees to be a member of the Filipino Intercollegiate
Networking Dialogue Incorporated (FIND Inc.) as a member school of the first district (hereby
known as “District One” or “D1”).
This document is current as of June 2, 2011 as certified by the 2011-2012 Executive Board of the Philippine Society of Boston College:
President: Aaron James Parayno A&S 2012
Vice- President: Marian Manapsal CSOM 2013
Treasurer: Caila Quinn CSOM 2014
Secretary: Charlotte Shih A&S 2014
Event Coordinator: Micah Sy A&S 2014
Productions Coordinator: Princess Tavares A&S 2013
Productions Coordinator: Jenny Yuan A&S 2013
AHANA Caucus Representative: John Chan A&S 2013
External Representative: Gerome Paradela CSON 2014